Ask the Expert

Can I allow users to modify but not delete?

I am having a problem with users modifying Word and Excel files. Can I set up a permission for a user to be able to modify things without deleting?
Depending on the version of Windows that you are using, you may need to set permissions differently. However, yes you can give someone change and not delete, but you must look at Special (Windows NT) or Advanced (Windows 2000, XP, Server 2003) permission settings. In these settings, delete is different from change. In Windows 2000, XP and Server 2003 you can also DENY delete permission. (If a permission is not granted it is by default not available; however, some permissions include many permissions, hence modify would include the delete task as well as change.)

This was first published in December 2003

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