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File management on a Windows Server 2003 NAS system

File management is sometimes a little more tricky than we'd like. Learn how to manage file ownership on a Windows Server 2003 NAS system here.

We are using Windows Server 2003 on a network-attached storage (NAS) drive system. We are also copying files to this NAS via external hard drives. We are having problems with these files not being assigned the correct ownership. They usually end up with a strange owner or administrator and not the user we want. A lot of times if any of these files are then moved between folders, they become locked. We then have to go onto the NAS and manually change the permissions to the correct user and assign full control. Is there a way to have a folder that, if you put any file into it, regardless of current ownership, it will update and apply the ownership of that folder?

NAS devices typically include their own operating system and configuration options. Many of the newer devices,

such as a Buffalo Terastation, let you join the device to Active Directory and set permissions to shares and files based on AD user accounts or group membership.

Without knowing the details of the NAS device that you are using, you will want to make sure to set permissions properly at the root of your data shares, and also configure them to propagate permissions to sub-folders and Windows NAS files.

This was first published in November 2007

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